PRIVACY STATEMENT

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INTRODUCTION

This Privacy Notice sets out how Equinox Trustees Limited and Clive Tomes & Co deal with your personal data. We take privacy and security of your information seriously and will only use such personal information as set out in this privacy policy.

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CONTROLLER

The information which is collected will be the responsibility of Equinox Trustees Limited and Clive Tomes & Co, who will act as data controllers in relation to your personal data.
If you have any questions in relation to this policy or data protection within please contact us at: enquiries@clivetomes.com

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WHAT DATA WE COLLECT

Equinox Trustees Limited and Clive Tomes & Co collect various personal data such as:

• your personal details (such as your name, home address, email, tax and social security identifiers, and income details)

• details of your business affairs

• details of the services you have received from us

 

WHERE AND WHEN WE COLLECT YOUR DATA

We collect data about you when:

• you make a request for a service from us

• you OR your employer OR client engage us to provide our services

• you contact use by email or telephone; or at a meeting

• we receive it from third parties, such as your employer, your bank, the Social Security and Tax departments

 

HOW WE USE COOKIES 

We use cookies to track visitors or users of our website.  If you register as a user of the website this will include your IP address, geographic location, type of browser or device and email address.  

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WHAT PURPOSES USE YOUR PERSONAL DATA FOR 

We use your data to perform the services that you have engaged us for, including: 

• to provide you with information on products and services that may be relevant to you; 

• complying with anti-money laundering and counter-terrorist financing and other legislation; 

• responding to any request that you make;  

• Providing administration services to the entities Equinox Trustees Limited and Clive Tomes & Co has been contracted to provide and to which you are connected. 

 

 

STATUTORY OR CONTRACTUAL REQUIREMENTS 

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LAWFUL BASIS 

Where our processing is based on consent, you may withdraw your consent by unsubscribing from the service or emailing enquiries@clivetomes.com

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HOW LONG WE HOLD DATA 

Equinox Trustees Limited and Clive Tomes & Co will retain your personal data for as long as necessary to fulfil the purpose for which it was collected. 

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DATA SECURITY 

Equinox Trustees Limited and Clive Tomes & Co uses up-to-date data storage and security techniques to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss. 

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DATA SHARING AND DISCLOSURE 

We keep all personal information confidential unless:  

• You consent or request that we share it with a third party; 

• We are legally required to share it as a result of an applicable court order or other legal or regulatory requirement. 

 

THIRD COUNTRY TRANSFERS AND SAFEGUARDS 

Where we transfer data to another jurisdiction, which does not offer the same level of protection of personal data as may be enjoyed within your home country, we will ensure that your data is appropriately protected. 

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YOUR RIGHTS 

You have the right to apply for a copy of the personal data we hold about you and to have any inaccurate personal data about you rectified. 

In some circumstances you may also have the right to ask us to erase your personal data or restrict its processing. 

Where we process your data for our legitimate interests, you have the right to object to such processing. 

Please bear in mind that if you object to processing or withdraw your consent, this may affect our ability to deliver services to you. 

Should you wish to discuss the exercise of any your rights, please contact us as set out below. 

There is an excellent guide explaining your data rights here 

https://ec.europa.eu/commission/sites/beta-political/files/data-protection-overview-citizens_en.pdf 

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CONCERNS OR QUERIES 

If you have any questions in relation to this policy or data protection within please contact us at enquiries@clivetomes.com

If you would like to make a complaint to the Information Commissioner, or learn more about data protection in Jersey please visit their website at www.jerseyioc.org. 

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The Commissioner is an independent statutory authority, with a mission to promote respect for the private lives of individuals through ensuring privacy of your personal information. 

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Please bear in mind that the Office of the Information Commissioner (OIC) as referred to in this Policy and on our website is that in the Bailiwick of Jersey and not the United Kingdom.